GPS tracker for equipment rental companies
Real-time tracking, automated returns and usage-based billing
Locate every rented asset, monitor actual usage, detect misuse and adjust billing — a standalone solution, with no SIM card and no infrastructure.
in real time
life
per asset
Assets tracked
Every piece of equipment
you rent out, geolocated
Powered machinery, aerial platforms, generators or small tools — TRAKmy adapts to every rental asset, powered or not.
The challenges
4 challenges facing rental companies
without geolocation
Without visibility over your rented equipment, every contract is a potential source of losses, misuse and billing disputes.
Where is my rented equipment?
No visibility over the exact location of each asset. Time-consuming phone calls, incomplete ERP data, inefficient communication with customers.
Rental contract compliance
No way to check whether your customer is respecting the terms: geographic area, operating hours, duration. Misuse is frequent, invisible, and rarely contestable without evidence.
Theft and misappropriation
Theft and fraudulent use keep rising. Without GPS, recovery is a matter of luck, losses are often permanent and replacement costs high.
Inaccurate billing
Without real usage data, there is no way to bill overuse or to optimise the delivery and collection rounds across your fleet.
Why invest
Concrete gains
for equipment rental companies
Our rental customers see a fast return on investment on three main levers.
How it works
4 steps to high-performance
management of your rental fleet
From the tracker on the equipment to accurate billing — an automated system integrated with your tools.
Digitalise your fleet
A standalone tracker fitted in 1 minute on each asset. Instant view of under- and over-used assets, on rent or available.
Precise location
Complete location history. Replace Excel with a digital log of every movement, presence and status.
Usage insights
Measure real usage based on movement. Automate summaries and detect unauthorised use.
Billing & SLA
Time-stamped, verifiable data to simplify administration. ERP integration for automated billing and SLA compliance.
Step 1
Full visibility
over your rented equipment
See the state of your entire fleet at a glance: who has what, for how long, and whether the equipment is in use or available at the depot.
Real-time location of the whole fleet
A single map of all your rented assets. Find any piece of equipment instantly without calling your customer.
Automatic inventories & availability
Geofences per depot or customer site: automatically inventory what is available, on rent or in transit. No more manual searching.
Proactive maintenance you can schedule
Schedule inspections on real usage data. Anticipate breakdowns, reduce downtime and repair costs.
Step 2
A digital logbook
for every rented asset
Replace Excel and phone calls with an automatic digital history of every movement, presence and use.
Complete history per asset
Movements, presences and statuses of each asset since it went out on rent — time-stamped data, permanently available.
Alerts if assets leave the contractual zone
Define an authorised geographic zone per contract. Be alerted immediately if your equipment goes beyond the agreed limit.
ERP data enriched automatically
Connect real-time location straight to your ERP. Your rental data is always up to date, with no re-keying.
Step 3
Control usage
and detect misuse
Measure the real operating time of each asset and be alerted as soon as a contractual condition is not met.
Real operating hours per asset
Automatic measurement of active and idle periods. Identify under-used assets to reassign and over-used ones to re-invoice.
Unauthorised use alerts
Set alerts on time slots: be informed if your equipment is used at night, at weekends or outside the contract period.
Automated reports for your management team
KPIs per customer, per equipment type or per period. Simplify performance reporting and diagnose under-use.
Step 4
Fair billing &
guaranteed SLA compliance
Objective, time-stamped and verifiable data to simplify administration, settle disputes and prove contractual compliance.
Billing based on real GPS usage
Justify every extra charge with objective GPS evidence. Put an end to arguments over usage time with indisputable data.
Measurable contractual compliance
Complete usage and location history per contract. Verify and document SLA compliance for your clients.
ERP integration for automated billing
Connect TRAKmy to your rental management software to feed your billing processes automatically, with no re-keying and no errors.
Ready to digitalise your rental fleet?
Free technical assessment and guided integration with your rental management ERP, supported by a TRAKmy expert.
Request a quoteTRAKmy case study
How we digitalised
a fleet of 50 rented assets
Continuous location and detailed monitoring
In less than an hour of installation, the trackers made it possible to follow the latest activity of every asset (departure, movement, stop) and to determine the position of each resource. The rental company now hasa daily overview of the use and availability of its fleet.
Automatic inventories per depot and per customer
Thanks to geofences, the depot and each customer site were mapped on the platform. The assets present on each site are geolocated and counted automatically. The operator can track the availability of each resource in real time and optimise allocations.
Detection of misuse & billing adjustment
The solution made it possible to track the real activity time and the trips made by one of the customers. It turned out that the contractual weekend operating window had not been respected. The rental company was able to adjust its billing thanks to indisputable GPS evidence.
Anti-theft alerts & equipment recovery
By setting a security zone around the contractual operating area, the customer was alerted when a machine moved away from the expected zone. Fast intervention and immediate recovery — geolocation protects your investment 24/7.
The hardware
Trackers built for
rental equipment
Rugged, standalone and SIM-free — they withstand the toughest site and outdoor conditions.
Outdoor · Rugged · Versatile
ULTRA N+ 1101
The reference tracker for rented machinery and equipment. GPS + Wi-Fi + BLE for accurate location outdoors as well as in warehouses. 5 built-in sensors (activity, orientation, tamper, temperature, shocks), compatible with external BLE sensors.
View product page →
Compact · Small equipment · NB-IoT + LTE-M
COMPACT 1115
Ultra-compact format for tools, compressors and small rental assets. Same triple location technology as the ULTRA N+. Ideal for equipping large fleets at a controlled cost.
View product page →
Wired · Vehicles · NB-IoT + LTE-M
REACT 1215
Wired tracker powered by the vehicle at 10–30 V. A position down to the minute or the kilometre while driving, complete trips and mileage, and a guaranteed hourly position even when power is cut, thanks to its replaceable backup battery. Perfect for service vehicles and powered machinery on long-term rental.
View product page →IP68 · IP69K — maximum resistance
Built for the harshest sites. UV-stabilised, flame-retardant plastic — no degradation after years outdoors, unlike standard ABS.
5–10 years with no charging and no maintenance
User-replaceable Li-SoCl₂ battery on the ULTRA N+. No field intervention for years — ideal for large fleets spread across your customers' sites.
NB-IoT — SIM-free · 74+ countries
A low-power network with no infrastructure to deploy. International coverage to track your rental equipment anywhere in Europe.
ERP API — fast integration
Connect TRAKmy to your rental management software for automated billing processes. Deploy a full fleet in less than a day.
TRAKmy resources
Going further on
geolocation for rental companies and equipment dealers
B2B
Professional geolocation
An overview of our GPS solutions for fleets, construction, logistics and business services.
Tracker
ULTRA N+ 1101 GPS tracker
The versatile tracker for rental equipment: 5 sensors, GNSS + Wi-Fi + BLE, replaceable battery, IP68/IP69K.
Outdoor
ULTRA N 1141 GPS tracker
The IK09 rugged version for exposed equipment: construction machinery, trailers, outdoor assets.
Wired
REACT 1215 GPS tracker
For rented vehicles and powered machinery: 10–30 V wired power, NB-IoT and LTE-M, replaceable backup battery and mileage.
Platform
Professional plan for rental companies
Manage your equipment fleet: geofence visit statistics, BLE sensors, 25 alert rules and ERP integration.
Construction
GPS tracker for construction sites
A solution dedicated to machinery, tools and site equipment. Ideal for construction-focused rental companies.
Skips
Skip & waste management
For skip rental companies: real-time tracking, optimised rotations, fill-level billing.
Logistics
GPS for logistics & transport
Tracking trailers, pallets and intermodal containers for your inter-site operations.
Transport
GPS tracker for road transport
Fleet tracking for rented trucks and vans: wired power, NB-IoT and LTE-M, automatic geofencing.
Guide
Complete GPS tracker guide
Tracker types, NB-IoT technology, battery life, installation: everything you need to understand before you invest.
Compliance & change management
Geolocation that respects
employment law
Geolocating a vehicle or an asset used by an employee is lawful provided the GDPR is respected: declared purpose, proportionality, prior information of employee representatives and of the employees themselves. These two guides cover both the legal framework and the human dimension of a deployment.
Compliance · GDPR
Employee geolocation: the compliance guide
Authorised purposes, GDPR, consultation of employee representatives, employee rights and retention periods. Information notice template, balancing-test method, compliance checklist and 3 practical cases.
Change management
Rolling out geolocation with your teams
3 decision trees (employee representatives, GDPR, use case), 4 ready-to-complete templates (contract amendment, letter, notice to employee representatives, register), a 6-step deployment path and a tick-box checklist.
Compliance and team buy-in handled together, with tools you can use straight away. See all free guides →
Getting started
Book your demo
in 30 minutes
Our experts configure the right solution with you for your rental fleet, your challenges and your customers.
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